AI Efficiency Boosters: 5 AI Office Tools to Double Your Productivity!
-
In 2023, with the explosion of AI tools like OpenAI and ChatGPT, hundreds of AI office tools have flooded the market. This article has personally tested various AI applications and selected 5 high-quality and practical AI efficiency boosters. Don't miss out! The article is translated and hopes to provide you with some inspiration.
The launch of ChatGPT has sparked a wave of generative AI. With the advancement of AI technology, generative AI has already permeated every aspect of human life.
OpenAI, ChatGPT, and similar AI tools may not replace humans, but they can simplify your work. They help us complete tasks faster and more efficiently, thereby improving productivity, saving significant time, and allowing us more time to do what we love.
Recommended Read: This new AI tool can summarize YouTube videos for you in seconds.
For a long time, even before ChatGPT became popular, I have been reporting on and testing AI tools for ZDNET. Among the hundreds of AI productivity tools released domestically and internationally, after continuous testing and use, I have selected 5 practical and convenient office tools to help everyone enhance productivity and simplify heavy workloads.
Interestingly, only one of them is an AI chatbot.
Let's start with the hottest AI tool—AI chatbots. I've tested most AI chatbots on the market, and Bing Chat (an AI chatbot developed by Microsoft) remains my favorite.
Bing Chat boasts robust natural language processing capabilities, enabling it to handle various tasks such as AI-generated images and information searches. It engages in intelligent conversations with users, providing tailored suggestions.
Recommended Reading: ChatGPT vs. Bing Chat vs. Google Bard: Which is the Best AI Chatbot?
When I'm unsure about dinner choices or date ideas, I turn to Bing Chat for advice.
Bing Chat is highly versatile. It can proofread messages for grammar and spelling errors, recommend routes, weather updates, hotels, flights, dining options, and attractions based on user input, and answer diverse questions through text, images, or videos. It also aids in content creation, from composing poems to generating code snippets.
Nowadays, I no longer rely on Google for answers, as I'd have to sift through hundreds of search results to find what I need. Instead, I use Bing Chat, which delivers conversational responses to queries. If I want deeper insights, I can simply click on the citations provided.
Canva is a multi-platform online graphic design tool that helps users create images, presentations, posters, business cards, resumes, and more.
In my opinion, if you have any visual content creation needs, Canva Pro is a better choice than traditional AI image generators such as DALL-E 2 or Midjourney.
Recommended Reading: 7 Ways to Use Bing Chat and Other AI Chatbots You Might Not Know
If you need to create visual content daily, such as social media posts, invitations, flyers, or presentations, AI image generators may not meet your needs. This is where Canva Pro shines.
Canva Pro stands out with features like Text-to-Image, Magic Edit, Magic Replace, and Magic Eraser. For example, Magic Replace allows you to change elements like logos or graphics with a single click, while Magic Eraser can remove unwanted content from images instantly.
Recommended Reading: How to Use Canva to Turn Photos into Professional Headshots
My personal favorite is the AI Background Remover. It includes a tool that lets you remove backgrounds, change background colors, or make them transparent with just a click of the "Use in Design" button.
Canva Pro costs $120 per year, but it’s worth it for the extensive library of photos, graphics, and image editing tools it offers.
If you've ever transcribed voice messages into text, you know it's a time-consuming and tedious task.
The good news is that AI can free up your hands. Whether you're recording lecture notes or daily interviews, Otter.ai helps transcribe speech in real-time, automatically converting conversations into shareable, searchable notes.
Try it! You can import a recording, and it will transcribe the entire conversation in minutes.
Recommended Reading: How to Use ChatGPT to Write Excel Formulas
As a journalist, I've used other transcription apps before, but Otter.ai stands out for its higher accuracy.
The tool costs $8.33 per month for unlimited imports and advanced search features. Time is money, and the time saved makes this a worthwhile investment for me.
Otter.ai allows users to transcribe 300 minutes for free each month, with a 30-minute limit per session—but only for recordings made on the platform. Free accounts get only three attempts, so if you need to transcribe conversations from other platforms, this might not be the best fit.
When I was still in university, I used this completely free tool that helped me complete my coursework and papers effectively. As a professional, I now also utilize ChatPDF for work-related tasks.
PDF files often contain vast amounts of information, especially scientific journals or research papers that can be challenging to read due to the abundance of specialized terminology.
Recommended Reading: This AI chatbot can summarize any PDF file and answer all your related questions
This free AI chatbot scans entire PDF files within seconds, then answers any questions you pose while providing detailed summaries. Its intelligent Q&A feature is incredibly powerful—whether you're searching for specific content or reading an entire article, it quickly parses and accurately responds. Additionally, it supports multiple languages including Chinese, English, and Japanese, and offers features like online text editing, image manipulation, and format conversion.
Since using ChatPDF, it has efficiently helped me solve most problems encountered in my studies, work, and daily life. Trust me, whether you're a student, teacher, lawyer, or professional, it's an essential tool you'll come to love!
Grammarly is another often-overlooked tool, renowned for checking, proofreading, and correcting spelling, grammar, punctuation, and sentence structure in everyday writing. While it excels at these tasks, this tool can do much more.
With the advancement of generative AI, Grammarly has added new features to simplify your daily tasks. It provides AI-powered editing functions that offer writing suggestions tailored to personal, organizational, and situational contexts, helping you draft emails, generate outlines, and improve your writing skills. By integrating Grammarly into Word, you can enable automatic error correction in documents. Installing the Grammarly extension in Chrome allows for real-time text error detection.
Recommended Reading: Grammarly is also rolling out generative AI applications—here's what you need to know.
GrammarlyGO (currently in beta but already available) enables you to create text with Grammarly. It assists in drafting various types of messages, such as LinkedIn posts or emails, adapting to different contexts and tones.
While I primarily use GrammarlyGO for polishing text, it offers many features worth exploring, especially since it’s free and easy to use.